The City Clerk's Office is responsible for maintaining all official city records in compliance with state, federal, and local regulations. The City Clerk's Office maintains original fully executed ordinances and resolutions, agreements, minutes, and other legal documents pertaining to the operation of the City, campaign disclosure statements of local candidates and campaign committees, statements of economic interest (Mayor, Council Members and designated staff), and inactive and permanent records.
What is a public record?
By definition, a public record is any record retained by a government body as further defined by statute and open to inspection. Public records include any writing containing information relating to the conduct of the public's business prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics.
Available Records Online:
- Accounts Payable Cash Disbursements Journal
- Active Business Registrations
- Building Permits
- City Council and Commission Agendas, Minutes and Videos
- City Municipal Code
- Financial Reports and Documents
- Ordinances and Resolutions
Public Records Request Form
If you are unable to locate the records you're seeking, please submit a Public Records Request, either:
1. Through our online portal; or
2. Print out a Public Records Request form and submit it to the City Clerk's office via email,
fax (650) 595-6700 or mail to 600 Elm Street, San Carlos, CA 94070.
It is the city's goal to provide the public with timely access to public information and records about their city and the business of city government. All requests for documents will be reviewed within 24 hours and responded to within ten (10) days in compliance with the California Public Records Act. Fees will be charged according to our Master Fee Schedule, however, there is no charge to review the records at City Hall.
Enterprise System Catalog
Approved on October 11, 2015, Senate Bill 272 added a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems with annual updates. An Enterprise System is defined as software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is a multi-departmental system (or a system that contains information collected about the public) and a system that serves as an original source of data within an agency. To view the City of San Carlos’ Enterprise Systems Catalog, click here.
Please contact the County of San Mateo for information on the following:
- Birth Certificate
- Death Certificate
- Marriage License
- Fictitious Business Name